Going abroad

Going abroad with TUM SOMex (incl. ERASMUS+)

Have you already caught the travel bug? But before you pack your bags and head into the wild blue yonder, there are several steps you need to take.

You will find all relevant information on what needs to be done before, during and after your stay abroad below.

If there are any questions left, you can ask us in person during our office hours or contact us via e-mail.

Preparing your stay

April – December

1

Improve your language skills and receive your language certificate

While planning to do a study program abroad, please consider that you will have to provide proof of competence in a foreign language. Also keep in mind that the partner institution you chose may have specific requirements regarding skills and certificates. Check the language certificate requirements in our TUM SOMex (incl. ERASMUS+) overview (updated December 2016).

The TUM Language Center offers students various opportunities to develop these professional communication skills and obtain certificates. We recommend you take the free DAAD certificate test at the TUM Language Center. TOEFL and IELTS are also accepted. Please note that at the time of your application your language certificate must not to be more than 18 months old. Learn more about the language courses and certificates here.

If you are a NON-EU citizen, in addition to the language requirements on our overview, the university might require other language certificates or general documents for your Visa. Please be aware that these documents can be costly and make sure to inform yourself about additional requirements beforehand.

April – December

2

Scholarships

Students visiting one of our European partner institutions may receive a scholarship under ERASMUS+. Others will have to apply for other scholarships themselves.

We provide an overview with all relevant information on scholarships and how to apply here.

July

3

Show engagement for incoming exchange students

Having demonstrated engagement for students from abroad will also be taken into consideration during the assessment of your application. Volunteering as a buddy for foreign exchange students within the Buddy Program of TUM School of Management is crucial – so do not forget to hand in your application as a buddy on time. Another option is to consider offering your accommodation during your own semester abroad. Check the possibilities for subletting a room and prepare the required documents on time before the application deadline.

April –
mid-January

4

Decision-making support

Clarify the right timing for your semester abroad. We recommend bachelor students apply during their 3rd semester (winter semester) for an exchange in their 5th or 6th semester and master’s students apply during their 1st or 2nd semester (winter semester) for an exchange in their 3rd or 4th semester.
A look at our overview of all TUM SOMex (incl. ERASMUS+) destinations and the statistics of previous selection rounds might help you to decide which universities you want to specify in your application. Our regular information sessions provide a good opportunity to receive further information (you can read the German presentation and the English presentation of the last event here).  In addition, you can research the academic programs of the partner institutions. Reports from former outgoing students are also very helpful.

For individual questions, you may also arrange an appointment during our office hours.
Overview of TUM SOMex (incl. ERASMUS+): updated Version from December 2016!
Statistics

mid-December –
mid-January

5

Hand in your application

As an applicant, you can choose up to three destinations within our TUM SOMex (including ERASMUS+) program for your study abroad.

The application phase for TUM SOMex (incl. ERASMUS+) for an exchange in the academic year 2018/2019 (fall 2018/2019 and/or spring 2019) starts mid-December 2017. The application deadline is Mid January 2018.

Your application consists of the following:

  • Fill in online the application form  (no print-out needed).
  • Print out and sign checkliste.
  • Students in the first semester of a master’s program: graduation certificate from your diploma or bachelor’s degree, with your average final grade. A copy is sufficient.
  • For all other students: grades will be checked automatically via TUMonline, so no additional documentation is required.
  • Evidence of language ability
  • Single-page Curriculum Vitae
  • Optionally, a written confirmation that you have worked as a buddy for incoming exchange students in the past (not required for current buddies) or the signed conditions  of participation form for subletting a room.

By mid-December, you will find our new online application form to apply online here.

If you like to sublet your room, you need these two documents:

All information about the application and selection procedure can be found here.

Application phase for TUM SOMex (incl.ERASMUS+)

in 2018/2019 starts mid-December 2017
Application deadline is January 12, 2018 at 12 pm (noon)

Clearing Procedure (will then be announced).

Online Application Form

11.01.2017

All documents listed on the application checklist should be printed out and sent to the following address:

Technical University of Munich
TUM School of Management
International Office
Arcisstrasse 21
80333 München

Alternatively, you can bring the documents in person or leave them in the mailbox by Room 1547, on the first floor at Luisenstrasse/Theresienstrasse. For our office hours, click here.

THE ASSESSMENT OF YOUR APPLICATION

Your application will be assessed on the basis of various criteria summed up in a score, which is composed of:

Your grades (65%)

  • Your current average grade, weighted by ECTS credit points.
  • Master’s students applying during their first semester submit their graduation certificate of their diploma or bachelor’s degree as substitute.
  • You should have completed 80% of the expected ECTS credit points for your semester. The expected amount per semester is 30.

Language proficiency (20%)

  • Our partner universities require students to show proof of their language proficiencies. Please check the specific requirements of the respective partner and program you chose.
  • Knowledge of the official language of the country you apply for will count in your favor.
  • Accepted language certificates include the DAAD test offered by the TUM Language Center as well as TOEFL and IELTS. Other language certificates may be accepted if they are in line with the Common European Framework.
  • Certificates must be less than 18 months old.

Engagement for incoming exchange students (15%)

  • Volunteer as a buddy within our Buddy Program for incoming exchange students.
    Please note: Participation in mentoring programs for overseas students organized by Technical University of Munich (TUM) or the Buddy for Freshmen program will not grant you bonus points for TUM SOMex (incl. ERASMUS+).
  • Sublet a room or apartment to incoming exchange students during your own exchange period. If you are interested in subletting an accommodation, there are two forms you need to fill out: the conditions for participation and an accommodation offer. Please send the accommodation offer prior to the application deadline via email to hiwi-abroad@wi.tum.de and hand in the signed conditions for participation with your application. Please note that the bonus for your TUM SOMex (incl. ERASMUS+) application only applies if you sublet your room via TUM School of Management accommodation offers.

February

6

Applying again

If you are not selected in the first round, you can apply again for one of the remaining places via the clearing procedure in the second half of February. For your second-round application, you should choose up to three new destinations for your study abroad and submit the relevant materials.

Application period for the clearing procedure (will be announced here).


Free spaces for the clearing procedure are availaibe in the below overview:

Overview Clearing Procedure (will be uploaded here).

Note:
We are using a new application tool. Kindly register with your @tum.de or @mytum.de address.
After adding all information, please print your application and submit it in the postbox in front of room 1547 (building 0505).

Online Application Clearing Procedure

March

7

Nomination

In March, after assessing the applications and selecting, TUM School of Management International Office will nominate you for an exchange position at one of our partner universities.

May

8

Networking events

Around May, TUM School of Management’s International Office organizes and invites you to a networking event. At these get-togethers, you first get some general information regarding your study abroad, and frequently asked questions get answered. You will have the special chance to network with students who have already spent their semester abroad at the same institution or with incoming exchange students from there. You should not miss the opportunity to hear first-hand about your new faculty, university and country in general.

9

Directly applying to your host university

After applying successfully for TUM SOMex (incl. ERASMUS+), TUM School of Management International Office will nominate you at the respective partner institutions. After the nomination, you will be informed about all required application documents for directly applying to the university by us or by our colleagues at the partner institutions abroad. You then need to follow the individually given instructions on needed documents and comply with deadlines.

If you are going on exchange with ERASMUS+, please make sure you also prepare all required documents for your grant.

10

Leave of absence

It is entirely up to you whether you apply for a leave of absence or not. If you are granted leave of absence during your semester abroad, your regular semester level will be fixed. Please note that no new exams or registrations for a thesis may be made during a leave of absence.
You have to apply for a leave of absence at the enrollment unit at the Student Service Center.

11

Prepare getting credits transferred and courses recognized

Studying abroad is as exciting as it is beneficial to your academic career. There are different credit transfer options.

Please find the overview for your study program here:

 

1. Direct 1:1 transfer

Please refer to our database for transfer of creditsfor detailed information on which courses from your study abroad will be directly recognized for a specific TUM course without any difficulties. If you want to attend a course at your host university that has very similar topics to one course at TUM School of Management, you may apply for an equivalence check at the offering chair.

 

2. Electives

Besides direct recognition, you can use your courses abroad as your elective courses or for your mobility window. Please have a look at the details regarding credit transfer for electives in your study program.

 

3. International Experience

“International Experience” is an obligatory component for all students of the Bachelor in Management and Technology and the Master in Management. Students may earn 3 ECTS credit points for e.g. studies or internships abroad within the module “International Experience (& Communication Skills)”. Apart from the international experience itself, all students are required to write a report. For further information regarding the recognition of your International Experience module, check out the provided information or contact international-experience@wi.tum.de

 

Please prepare a learning agreement for the courses you plan to pass during your stay abroad.
For ERASMUS+, the ERASMUS+ learning agreement (Downloads > International > Learning Agreement for ERASMUS students) has to be submitted before you go abroad. You can also find a guide on “How to fill out a Learning Agreement for Erasmus students” in our Download section (Download > International > How to fil out a Learning Agreement for Erasmus students).
If you study at a university which is not a part of ERASMUS+, you can submit our Form for academic recogntion + Learning Agreement before Mobility before, during or after your stay abroad.

All relevant documents and forms for credit transfer and recognition can also be found in our download section.

For further information, regarding credit transfer, please contact Ms. Ute Helfers.

During and after your stay

You have the official admission to one of our TUM SOMex (incl. ERASMUS+) partner institutions? Congratulations! You will gain international experiences and unforgettable memories, improve your language skills, learn about a new academic system and expand your horizon.

To make your stay run smoothly, our colleagues in charge of incoming students at your host university will support you. If we can provide assistance from a distance, don’t hesitate to contact us, too.

ERASMUS+ students may change their learning agreement after arriving at the host university. Once your course selection has been finalized, please fill in the changes part of the ERASMUS+ learning agreement and send it to us for review and signing.

Please don’t forget: As an exchange student, you are an ambassador of TUM School of Management. Be a role model and share information with local students. We highly appreciate your participation at study abroad fairs or similar events. Please inform us about your participation, and we will provide you with a package you may use.

A few days before leaving your host university, make sure your confirmation of stay is signed.

At the end or after your semester abroad, your host university will provide you with a transcript of records. This document lists your academic achievements from your study abroad. For any questions concerning your transcript of records, please get in touch with the person in charge at your host university.

Once back in Munich, you will write your report on your semester abroad for future students. We will also invite you to share your own experience at our networking events.

Finalize getting your credits transferred: The application to have your courses recognized has to be submitted within the first semester after your stay abroad. Please hand in your transcript of records together with the signed form for academic recognition  to Ute Helfers.

Spending some time abroad requires good preparation and several administrative and organizational steps. With TUM SOMex (incl. ERASMUS+), you receive valuable support before, during and after your stay abroad. The process may sound like it involves a great deal of effort, but don’t forget that the experiences you gain and the people you meet during your exchange are priceless.

Contact

Do you have further questions on our services or need additional Information about school? Take a look at our Frequently Asked Questions. If you still can’t find what you are looking for, you can also send us your inquiry by means of our contact form. We will get back to you as soon as possible.
  • Holly Hoffmann
    International Office, Program Assistant - Student Exchange Programs (Outgoing TUM students EU)
  • Phone +49 (89) - 289 25079
  • Fax +49 (89) - 289 25070
  • Room 1546a
  • E-Mail outgoing@wi.tum.de
  • Office hours

    Thu 9am-12noon (you do not need an appointment)
    No office hours on December 21.

  • Rilana Naomi Treu
    Program Assistant - Master Programs & Student Exchange Programs (Outgoing TUM students NON-EU)
  • Phone +49 (89) 289 - 25078
  • Fax +49 (89) 289 - 25070
  • Room 1546a
  • E-Mail outgoing@wi.tum.de
  • Office hours

    Tue 9am-12noon (you do not need an appointment)